Question 1

What forms does a solo auto repair shop need?

Accepted Answer

At minimum: a Vehicle Intake form, Authorization to Repair, Digital Vehicle Inspection (DVI), Declined Services log, Service Estimate, Repair Order, Invoice/Receipt, and Service Completion Checklist. The Liability Waiver and Warranty Documentation round out a complete paperwork stack that protects the shop and the customer.

Question 2

How are these repair forms organised?

Accepted Answer

By lifecycle phase: Intake & Authorization, Inspection & Diagnosis, Repair & Service, Quality Control, Billing & Delivery, Follow-up & Retention, Compliance & Safety, and Shop Operations. You can also filter by service type (oil change, brake service, tire service, electrical, A/C, collision, diagnostic, towing, or general repair).

Question 3

Do the forms auto-fill from a work order?

Accepted Answer

Yes. When opened from an active work order, each form receives the VIN, work order number, customer name, year/make/model, and mileage as URL parameters and auto-populates the matching fields. No retyping. The form also displays a context banner so the technician always knows which job they are working on.

Question 4

Are these forms mobile-friendly?

Accepted Answer

Yes. Every form, the workflow library hub, and the work-order detail page are built mobile-first with responsive layouts, large touch targets, and viewport-fit support for safe areas on modern phones. A mobile mechanic can complete a full DVI on a phone in the field.

Question 5

Which forms are essential for liability protection?

Accepted Answer

The Authorization to Repair (written customer approval), Liability Waiver (covers test drives and after-hours storage), Declined Services log (documents anything the customer turned down), and Service Completion Checklist (final QC). Together they form the strongest CYA paper trail for a solo shop.