Fleet pricing

Fleet vehicle management starting at $199/mo

Choose a fleet plan built around VIN-anchored records, AI-assisted maintenance forecasting, NHTSA recall monitoring, IRS mileage tracking, and shop-ready work order workflows.

Fleet Starter: up to 25 vehicles Fleet Pro: up to 75 vehicles Enterprise: 75-500 vehicles
Fleet Starter

Up to 25 vehicles

$199/mo
$1,990/year (save $398)
  • All Owner Pro features per vehicle
  • Unlimited VIN records
  • Predictive maintenance AI (AI-Assisted)
  • NHTSA recall alerts (source: api.nhtsa.gov)
  • IRS mileage logs per vehicle ($0.70/mile, 2025 rate)
  • AI repair estimator (AI-Assisted)
  • Fleet dashboard with basic analytics
  • QuickBooks and FreshBooks sync
  • Unlimited drivers with role-based access
  • 30-day refund guarantee
Start Fleet Starter
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Fleet Pro

Up to 75 vehicles

$399/mo
$3,990/year (save $798)
  • Everything in Fleet Starter, plus:
  • DIMO telemetry integration (dimo.org)
  • AI Wiring Assistant (AI-Assisted)
  • AI Work Order Narrator on all service records (AI-Assisted)
  • Shop integration — any shop logs directly to fleet VINs
  • Advanced fleet analytics: cost-per-mile, maintenance forecasting (AI-Assisted)
  • White-label fleet reports for insurance and DOT compliance
  • API access
  • Priority support
Start Fleet Pro
Fleet Enterprise

75-500 vehicles

Custom pricing
Built for larger fleets with rollout support.
  • Everything in Fleet Pro, plus:
  • Dedicated onboarding
  • Custom integrations
  • NASTF OEM data access (when live)
  • Multi-location management
  • Custom contract and SLA
  • Direct account manager
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Per-vehicle overage pricing

When your fleet grows past included vehicle limits, keep every extra VIN live with simple overage pricing.

Fleet Starter overage

$6/vehicle/month

Scale past 25 vehicles without changing workflows, drivers, or reporting structure.

Fleet Pro overage

$4/vehicle/month

Lower marginal cost for growing operations that need telemetry, API access, and advanced analytics.

Competitive comparison

TemplateVault keeps fleet software predictable for smaller operations while adding AI-assisted workflows that legacy fleet tools typically do not include.

Feature TV Fleet Starter $199/mo TV Fleet Pro $399/mo Fleetio $4-$10/vehicle Samsara $27/vehicle
VIN-anchored records ✅ ✅ ❌ ❌
AI maintenance forecasting ✅ ✅ ❌ ❌
NHTSA recall alerts ✅ ✅ ❌ ❌
IRS mileage logs ✅ ✅ ❌ ❌
AI repair estimator ✅ ✅ ❌ ❌
Work order management ✅ ✅ ✅ ❌
DIMO telemetry ❌ ✅ ❌ ❌
AI Wiring Assistant ❌ ✅ ❌ ❌
Price for 25 vehicles $199 $399 $100–$250 $675

Frequently asked questions

Key buying questions for small and mid-size fleets evaluating fleet management software.

How much does fleet vehicle management software cost?

TemplateVault Fleet starts at $199 per month for up to 25 vehicles, significantly less than Fleetio at $4 to $10 per vehicle or Samsara at $27 per vehicle.

What is the best fleet management software for small fleets?

For fleets of 5 to 150 vehicles, TemplateVault Fleet offers VIN-anchored records, AI maintenance forecasting, NHTSA recall alerts, IRS mileage logs, and DIMO telemetry integration at a fraction of enterprise fleet software pricing.

How does AI fleet maintenance forecasting work?

TemplateVault Fleet AI analyzes each vehicle's service history and mileage to forecast upcoming maintenance needs ranked by urgency and estimated cost. All outputs labeled AI-Assisted.

Can fleet vehicles be monitored for NHTSA recalls automatically?

Yes, TemplateVault Fleet monitors every VIN against the NHTSA recall database in real time and sends fleet managers immediate alerts. Source: NHTSA Recalls API at api.nhtsa.gov.

Does fleet management software track IRS mileage for tax deductions?

TemplateVault Fleet logs every business trip per vehicle and per driver, calculates deductions at the current IRS standard mileage rate of $0.70 per mile for 2025, and exports a formatted annual report for tax purposes.

What is the difference between TemplateVault Fleet and Fleetio?

TemplateVault Fleet adds AI-powered features Fleetio does not offer, including per-VIN AI maintenance forecasting, AI repair cost estimates, NHTSA recall alerts, AI Work Order Narrator, AI Wiring Assistant for shop technicians, and DIMO live telemetry — at significantly lower per-vehicle pricing.

Roll out TemplateVault Fleet with predictable pricing

Start with Fleet Starter, upgrade to Fleet Pro when you need telemetry and API access, or talk to us about enterprise rollout support for multi-location fleets.

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