TemplateVault Fleet reads every business trip logged per vehicle and per driver from Firestore, calculates deductions at the 2025 IRS standard mileage rate of $0.70/mile, and generates a formatted CSV ready for Schedule C, Form 2106, QuickBooks, or your accountant.
IRS rate source: IRS.gov, Revenue Procedure 2024-25. Rate applied via named constant IRS_MILEAGE_RATE_2025 = 0.70.
Source-referenced IRS rate. No AI generation involved in mileage calculation.
The export reads from fleets/{fleetId}/vehicles/{vin}/tripLog in Firestore. No manual data entry. No spreadsheet aggregation. One Netlify function call returns the complete export.
Every trip per VIN: date, destination, business purpose, miles driven, and IRS deduction at $0.70/mile. Monthly subtotals and annual total per vehicle.
Rate source: IRS.gov. Applied via IRS_MILEAGE_RATE_2025 = 0.70.
Each driver's total business miles across all assigned vehicles for the year — formatted for Form 2106 employee business expense reporting.
Export by driver for multi-vehicle operators who need individual deduction records.
Total business miles and IRS deduction across the entire fleet for the year — ready for Schedule C (Form 1040) as a single business vehicle expense line.
Schedule C, Part II, Line 9 compatible. Attach per-vehicle log as supporting documentation.
Push mileage deduction totals directly to your connected accounting platform. No re-entry, no copy-paste errors at tax time.
Sign in to your fleet dashboard on any device — desktop, tablet, or phone. The export page is mobile-optimized with large tap targets.
Choose the year. The fleet-mileage-export function reads all tripLog entries from Firestore for that calendar year across every VIN in your fleet.
Select fleet-wide, per vehicle, or per driver. All three scopes run in the same export — download the one you need or download all three as a zip.
The formatted CSV downloads immediately. Forward it to your accountant, import it to QuickBooks or FreshBooks, or attach it directly to your Schedule C filing as supporting documentation.
The 2025 IRS standard mileage rate for business use is $0.70 per mile, as published by the Internal Revenue Service in Revenue Procedure 2024-25. TemplateVault Fleet applies this rate via a named constant (IRS_MILEAGE_RATE_2025 = 0.70) in the fleet-mileage-export Netlify function. When the IRS updates the rate, this constant is updated accordingly. Source: irs.gov.
The 2025 IRS standard mileage rate is $0.70 per mile for business driving. TemplateVault Fleet applies this rate automatically to all trip log entries and shows the deduction per trip, per month, and per year. Source: IRS.gov.
Yes. The fleet-wide summary export is formatted for Schedule C (Form 1040), Part II, Line 9. The per-driver export is formatted for Form 2106 employee business expense reporting. Attach the per-vehicle log as supporting documentation.
Yes. The trip log entry form is fully mobile-optimized. Drivers can log destination, business purpose, and miles from any mobile browser — no app install required. With DIMO-equipped vehicles, mileage is captured automatically from the vehicle's onboard data.
Fleet Starter — $199/month for up to 25 vehicles. IRS mileage export included. 30-day refund.